Students requesting exceptions to academic policies need to submit the Academic Petition request form to the Office of the Registrar.  The form is most often used when students are desiring to take a course off campus after they have matriculated as a student.  If this is the case the form must be submitted and approved prior to registering for any classes off-campus.  It is recommended that seniors do not take any courses off-campus during their last semester.

Click here for form: Academic Petition Form

If you are a new to our university or have forgotten your login information for the WAU Portal and Email, you can easily create/reset your password by following the steps in the WAU Portal & Email Setup instructions 

Click here for form: WAU Portal & Email Setup 

For new Students: Please note that certain steps in the Admissions process will have to be completed before you will be able to set up your account.  If you have completed all of the steps you will receive notification from the Office of the Registrar informing you that it is time to set up your account.  Please wait until that e-mail has been received before trying to set up your account.

Change of addresses can be done in Self Service.  However, it can also be done using the Change of Address form and submitting it to the Office of the Registrar.

Click here for form: Change-of-Address-Request as of 9.21.23 

If you wish to change your academic program by adding or removing a program (i.e. major, minor, pre-professional program) the change must be submitted officially to the Office of the Registrar using the Change of Academic Program form

Click here for form: Change of Academic Program

If you have had a legal name change and need to officially change the name in our system you will need to submit the Change of Name Request form to the Office of the Registrar

Click here for form: Change of Name Request as of 9.21.23

* Before we will change your name, you must submit one of the following items: a copy of your driver’s
license, passport, social security card, marriage license or other legal document showing that the name has
been changed through a legal process.

If graduation candidates need to have verification that they have completed their degree requirements prior to when their degree conferral has occurred, they can request a Completion Letter from the Office of the Registrar.

Click here for form: Completion Letter

If you are a former graduate of the university and you have a need to obtain a replacement diploma you may request one be reissued by submitting the form below to the Office of the Registrar.

Click here for form: Diploma Reissue Request

Fee: $50

Note: Prior to a diploma reissue, the Office of the Registrar must verify your degree information to ensure accuracy. Reissued diplomas adhere to the current format (i.e. current name of university), and they bear the signatures of the current university officers, NO EXCEPTIONS.  A replacement statement appears on all reissued diplomas.

A Graduation Application must be submitted to the Office of the Registrar by the deadline stipulated in the academic calendar to initiate the process of degree conferral.

Click here for form: Graduation-Application-2026-2027

See the Academic Calendar for specific deadlines

The Graduation Invitation Letter is for those who have loved ones who live outside of the United States and cannot leave their country freely without such a letter. 

Note: These letters are NOT graduation tickets. 

Click here for form: Graduation Invitation Letter

An Incomplete (“I”) indicates that a student’s work in the course is incomplete
because of illness or unavoidable circumstances and not because of negligence
or inferior performance.

Click here for form: Incomplete Request

Process:

The student, in consultation with the professor, requests an “I” grade by completing the appropriate form from the Office of the Registrar prior to the final examination period. Signatures of the instructor and department chair
are required. The instructor will designate on the form the time limit (not to exceed eight weeks into the next semester).

A default grade of “F” will be recorded after the designated date indicated on the incomplete request form has expired, unless the instructor has submitted a change of grade prior to the indicated deadline. The instructor must approve any request for an extension beyond the time period allowed prior to the designated deadline and a new Incomplete request form must be submitted with the new deadline stipulated. 

Note: Students will be enrolled in a non-credit bearing course in the upcoming term and may be charged $100 if not enrolled in additional courses in the same term they are enrolled in the non-credit bearing course.  See the attached request incomplete form for further information. 

A normal study load is 12-18.5 semester hours. A student of exceptional ability may register for additional study with the approval of the academic advisor, Student Accounts office and the Provost by submitting an overload request form found in the Office of the Registrar (see below for link to form). A student placed on academic probation may not enroll for more than 13 semester hours. A course in which an incomplete still exists is considered in judging the course load of the student for the following semester.

Overload Request Form

To withdrawal from the university students must submit a University Withdrawal Form to the Office of the Registrar.  Students are encouraged to speak to the Betty Howard Center for Student Success if they are contemplating withdrawing from the university where they will guide you through the process.  

University-Withdrawal-Form